If only your Microsoft Outlook program came with a manual that taught you how to better manage your e-mail! That’s why I have put together my new book called “The E-mail Manual”. It is the book you should have received when you first started using e-mail. I think if everybody had a copy of this book on their desks and read it before they started using e-mail, there would be a fewer problems and issues with using and managing e-mail. Please enjoy these 5 email strategies. Be on the lookout for my other articles on how to better manage your e-mail and reduce the size of your inbox.

11. Preview your emails in your preview’

Set up the preview pane so you can ‘preview’ your email before you open it. This allows you to quickly look through your messages to determine if the message is spam, low priority, or something you need to action now.

12. Check ALL of your email addresses directly from outlook

Hotmail, Yahoo, and Gmail won’t tell you this but you can check those Emails without ever opening your browser. These free email sites want you to log in so they can show you advertising. But you can set up your Outlook software to pull ALL of your Emails right to your Inbox.

Do a bit of research with each of your email addresses and you can usually find the instructions for setting up another email source in Outlook. There is no limit to the number of email addresses Outlook will check for you.

13. Keep your address book constantly up to date

Keeping a record of your favourite email contacts is extraordinarily easy in Outlook. The easiest way to add someone to your Outlook Address book is while looking at their Email.

One of the easiest way to capture an address is to drag-and-drop the entire email directly onto the address book icon at the bottom of Outlook. Doing this will automatically create a new address entry.

14. Learn to live without printed emails

Only print Emails if you really need a paper trail. You can keep all the records you want digitally, so don’t fall into the habit of printing out Emails.

It’s a waste of your time and is not friendly to the environment.

15. Organise your address book with folders

You will be surprised when the number of email contacts you have runs into the hundreds. With that many names in your address book, it’s hard to find the ones you use all the time. So organise your email contacts into categories. You can create as many categories as you want.

Categories could include: Customers. Colleagues. Friends. Family, or Project Team Members.

Do some research into setting up and using categories.

If you would like to learn how to better manage your e-mail or inbox, why not consider my Zero Inbox training program? This e-mail management course is available in Australia and will soon be available online. You can visit, http://www.success.net.au/seminars/zero-inbox.html to learn more about how to better manage your e-mail and reduce your inbox.

Paul Puckridge awakens managers and employees to the need that they must develop their ‘worksmarts’ so they can get to the next level at work and future-proof their careers.

Know as ‘the worksmarts coach’, he wants to pass on the message that, ‘what got you to where you are today, won’t be enough to get where you need to be tomorrow.’ What makes Paul’s presentations and training so popular is he walks her talk and inspires people with practical ideas, tools and methods to take charge of their own careers.

Paul is an author, teacher and speaker on leadership, innovation and worksmarts. He is the Training Director of The Success Institute - Australia and ovwe 15 years has written over 30 professional development programs, 10 books and a host of other professional development materials.

His most recent book is Time Smarts, which teaches practical ways to increase your personal productivity at work.

To receive regular articles, downloads and templates, or get a FREE copy of Paul’s ‘How to Develop Your Worksmarts’ simply sign-up at http://www.paulpuckridge.com